Monk Soham & Bedfield Sports Club Accounts: 11/10/2016 to 30/09/2017: CLICK

 

 

FINAL CONSTITUTION Bedfield and Monk Soham Community Club AGM POST 2016: CLICK

 

 

Bedfield and Monk Soham Community Club

Salient Points of a Meeting held at The Bedfield Crown on Monday 8th August 2017

(The discussions followed on from an earlier session to debrief the 2017 village fete, which will be separately summarised)

Present: Graham Mobbs (Chairman), Keith Frost (Vice-Chairman), Geoff Robinson (Secretary 01728 685425 or grobinson897@btinternet.com), Brian Belton, Gillian Edmunds, Kathy Thurman, David Whitham, Eleri Whitham and Nigel Billington (Fete Organiser).

 

Future Projects

GR introduced the topic by explaining that the Parish Council would be considering several items that would affect the Sports Club and that their views will be required.  He emphasised that it was “early days” but included:

1. The provision of a bottle bank on the hardstanding outside of the pavilion

2. The relocation of a new play area at the Sports Field to replace the current one on Long Green, to allow a more compact family use of the pavilion and other facilities.

3. The removal of the entrance gate to be replaced by a fence and gates around the current hard standing to provide easier access to the two “new” facilities above and the defibrillator.

Points raised included:

1. Concerns that although the bottle bank would be a useful facility, was it really necessary as other nearby villages already offered this facility?  In addition, further concerns were that it would lead to a spread of litter and broken glass in a recreational area. GR to copy the original MSDC document to everyone to asses.

2. Overall the removal of the gate was thought to be a good idea.  However, concerns included the type and height of the proposed fence and the prospect of it been seen as a barrier between the field and the pavilion area, especially on fete day. It was also stated that the hard standing would have to be increased in size to allow great vehicle manoeuvrability, the proximity of the football pitch being a potential problem in this respect.

3. The relocation of the play area was generally accepted as being a good idea.  However, one concern was the conflict of restricting access for dogs viz a viz the field in general.

 

Dog Fouling

Several attendees voiced concern that despite our best efforts and those of David Lee, dog fouling was still happening. KF stated that this had been evident during the setting up and dismantling on fete day. GE said that finding dog waste near the pavilion was not uncommon.  All agree that whilst the vast majority of users acted responsibility, action still need to be taken to tackle the problem.  It was decided that GR would:

1. Contact David Lee to express our concerns and seek his view

2. Place another article in the parish magazine highlighting the problem and the potential consequences of non-compliance.

3. Deliver a fly-sheet to every home in Bedfield, Monk Soham and Worlingworth, via Steve Tuckwell (as above).

4. Consider “naming and shaming” know offenders (if any) and CCTV.

 

Hire Charges

The current hire charges for the pavilion, field and equipment was discussed, together with concerns about damage and misuse.  It was accepted that the fees must reflect the fact that the equipment and facilities are provided under the constitution for the use of all villagers at a reasonable cost. However, the fees must also reflect the cost the  Sports Club in terms of their supply and maintenance.

After a lively discussion, it was decided that with effect from 1st September 2017 charges would be:£10.00 for the pavilion.

£30.00 for the marques if on the field and £50.00 for use elsewhere in Monk Soham & Bedfield, including delivery, erection and dismantling by committee members.  Hirings will be restricted to the two villages only.

The gazebos will not be hired out under any circumstances.

£10.00 for barbeque hire, with a £30.00 refundable deposit refundable on the clean state of the barbie after use.

GR to place an article in the parish magazine accordingly.

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Bedfield and Monk Soham Community Club is run by an elected committee and all residents of Bedfield and Monk Soham are deemed to be honorary members.

 

It is associated with Bedfield Parish Council and exists to provide and maintain excellent recreational facilities and other amenities for the benefit of the community residing in Bedfield, Monk Soham and the surrounding neighbourhood.

 

The Club is self funding with the majority of the income raised during the annual fete and tennis court hire.

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Situated at Bedfield Long Green, the Club has a pavilion and changing rooms on the edge of a beautiful sports field which contains a football pitch and all weather tennis court. The pavilion has a small kitchen and is very good for social events and children's parties, especially in the summer months when access to the field is an added pleasure. For all enquiries regarding the rental or use of the facilities, please contact Gillian Edmunds who can be contacted on 01728 628421. Gillian will also collect payments and arrange for the key to be provided.

 

Hire of the facilities are free to residents of both villages and for hire at a nominal rent to all others.  The tennis court can be hired on a one-off basis or for an annual subscription. Hire rate for the facilities or equipment is £10, to be paid for in advance.

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Tennis Club Bookings: Contact Mick Evans on 01728 628552 

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*PLEASE NOTE: All bookings (Equipment or Tennis Club) MUST be paid for in advance, and the £10 Hire Fee paid at the time the key to facilities is collected from her. NOTE: Any damage sustained by users of the Club or Equipment must be paid for.

 

Other contact details are:

Mr Graham Mobbs (Chairman) on graham.mobbs@btinternet.com

Mr Nigel Billington  (Secretary) on nigel.billington@btinternet.com

Gillian Edmunds who can be contacted on 01728 628421. Gillian will also collect payments and arrange for the key to be provided.

Mr Richard Bell - Tennis Club Representative